BPS Accountability

Procurement and Expenses Directive

In 2011, the Ontario Government issued two directives designated to all Broader Public Sector (BPS) organizations — a Procurement Directive and an Expenses Directive. BPS organizations are publicly funded organizations that receive operational funding from the Ontario Government. Family and Children’s Services of the Waterloo Region is a BPS organization.

The purpose of the Procurement Directive is:

To ensure that publicly funded goods and services, including construction, consulting services, and information technology are acquired by BPS organizations through a process that is open, fair, and transparent;
To outline responsibilities of BPS organizations throughout each stage of the procurement process; and
To ensure that procurement processes are managed consistently throughout the BPS.

We invite you to review the Supply Chain Code of Ethics here. The Agency's policy can be reviewed here.

The purpose of the Expenses Directive is:

To outline the expense rules for the following individuals making an expense claim: Employees, Board Members, Foster Caregivers, Volunteers and Consultants and Contractors engaged by the Society.

These policies are available for you to read:

Agency Hospitality Policy July 2024

Training Hospitality Policy July 2024

Perquisites Directive

In 2011, The Management Board of Cabinet issued a Broader Public Sector Perquisites Directive under the authority of the Broader Public Sector Accountability Act, 2010 (Part IV.1: Perquisites), the "Act".

The purpose of this directive is to set out the requirement for the designated BPS organizations to establish rules on perquisites where these are provided through public funds.

Every designated BPS organization must establish rules with respect to perquisites. These rules must cover all individuals in the organization. We invite to review this policy here.

Attestation of Compliance:

During the April 1, 2023 to March 31, 2024 fiscal year, staff and/or appointees of Family and Children's Services of the Waterloo Region have managed perquisites, following policies which comply with the requirements of the Broader Public Sector Perquisites Directive as documented in the Ministry of Children's Youth Services Attestation of Compliance with Broader Public Sector Accountability Act, 2010 and related Directives for the Period April 1, 2023 to March 31, 2024.

The staff and/or appointees at Family and Children's Services have not had any perquisites expenses during the April 1, 2023 to March 31, 2024 fiscal year.

Executive Level Staff Travel Expenses

Effective April 1, 2016, policy directive CW 001-16 issued under s. 20.1 of the Child and Family Services Act requires all children's aid societies to post year-end audited actual travel expenses incurred by executive-level staff on their websites on an annual basis.

These travel expenses can be viewed here.

Executive Travel 2023 - 2024

BPS Business Documents Directive

Effective January 1, 2016, the BPS Business Documents Directive outlines requirements for designated BPS organizations to post business plans and other business and financial documents to their public website. The Directive applies to all designated BPS organizations, as defined under the Broader Public Sector Accountability Act, 2010.

The Directive is intended to provide the public with a means to understand the business objectives and overall operations of these organizations, and to bring consistency and transparency across designated BPS organizations.

We invite you to review our current Business Documents through the following links:

Strategic Plan 2021-2026

Annual Reports

Performance Indicators

2018 - 19 Attestation Of Compliance Form